Subject to the limitations of the Articles of Incorporation, and the By-Laws, all corporate powers and control of this corporation shall be vested in, and exercised by and under the authority of, the Board of Directors. In addition, thereto, the Board of Directors shall, from time to time, adopt safety rules for the archery range and promulgate other procedures, rules and regulations regarding the use of the range, the conduct of tournaments and awards. Said rules, procedures and regulations shall be reduced to writing and made separate from the By-Laws. Further, the Board of Directors shall ensure that the corporate insurance is paid each year and shall make the necessary arrangements for leasing or the purchasing of property in the interest of the corporation. The Board of Directors shall ensure that the books of the corporation are audited as necessary.
Executive Board members and the Board of Directors have a fiduciary responsibility to the club and membership
Each Board member is responsible for their position’s accountability. Any club funds allotted to the position are the sole responsibility of the board member and a detailed accounting must be submitted upon request. This includes raffle prizes, advertising revenue and sponsorships.
SECTION 2. NUMBER AND TITLE OF DIRECTORS
The authorized number of Directors of this corporation shall be eleven (11) and shall consist of the President, Vice President, Secretary, Treasurer, Range Captain, Range Secretary, League Chair, Hunt Chair, Tournament Chair, Membership Chair and a Special Board Member.
SECTION 3. ELECTION AND TERM OF OFFICE
The members of the Board of Directors shall hold office for one (1) year and may be re-elected annually. Said Directors shall be elected upon the following procedure and in the following manner: The Board of Directors shall at the regular meeting held in the month of November, appoint a nominating committee consisting of not less than three (3) regular members of the corporation. Said committee shall propose candidates for the Board of Directors. Nominations shall be submitted to the regular membership at the December meeting. At the January meeting the President shall call for additional nominations from the floor and then close the nominations. The Directors shall be elected by ballot at the regular February meeting of the membership. New Directors will hold office from March 1st through the end of February. All Nominees must have been an member for a minimum of three (3) consecutive years.
SECTION 4. VOTING
Each adult member with twelve (12) months of membership shall have the right to one (1) vote at meetings of the membership. Each family membership shall have the right to two (2) adult votes. Members must be present to vote. All issues submitted to a vote of the membership shall be decided by a simple majority of those members present.
SECTION 5. VACANCIES
Appointments to fill vacancies in the Board of Directors shall be approved by a majority of the remaining Directors even if less than a quorum. Each director so appointed shall hold office until his successor is elected as provided for in Section 3 of this Article.
SECTION 6. SPECIAL BOARD MEETINGS
Special meetings of the Board of Directors, for any purpose or purposes whatsoever, shall be called by the President, or if he is absent or unable or refuses to act, by the Vice-President, or by any two (2) Directors. Written notice of said meeting shall be given to each of the Directors at least forty-eight (48) hours prior to the time of the meeting.
SECTION 7. QUORUM
Six (6) Officers shall be necessary to constitute a quorum for the transaction of business. Every decision made by the Officers present shall be regarded as the act of the Board or Directors.
SECTION 8. REMOVAL AND RESIGNATION
Any officer may be removed with cause by a majority vote of the membership at the time of any regular or special meeting of the membership. Any officer may resign at any time by giving written notice to the Board of Directors. Any such resignation shall take effect at the date the receipt of such notice, or a later time specified therein.
